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How Much Does It Cost to Charter a Bus?

A Charter Bus Rental—It’s the Most Affordable Way to Travel!

If you’re planning a group trip—for any occasion—and you’ve done your homework, you know there’s no better way to travel with friends, family, co-workers or even total strangers than on a charter bus from BusRental.com. A study by USA Today found that there’s no safer mode of transportation. Charter buses offer a flexibility you won’t find from any other form of travel, turning every outing into a one-of-a-kind adventure. Fox News Travel found that airlines and trains can’t compare, cost-wise, to what you can get with a charter bus trip. So you’re convinced, but you have just one more question—how much will it actually cost? After all, that’s a key factor in helping you decide exactly what you’ll do.

Interestingly, one of the features that makes charter bus travel so attractive is, alas, a factor that makes it somewhat difficult to estimate the cost of a charter bus rental—the wide array of choices and options that come with charter buses. One thing you can count on, though—when you charter a coach from BusRental.com, you’ll always get a competitive price! Because we have access to an unparalleled national network of charter bus service providers, we can help you find the coach that meets your needs and fits your budget.

The Many Factors that Affect the Cost of a Charter Bus

There are a number of criteria that have an impact on the ultimate cost of a charter bus rental. Here are just a few of the many different elements that will help determine the total cost of a charter bus trip:

  • When you want to travel—As with any business, there are peak seasons and off-seasons, and costs vary accordingly. In addition, it’s important to understand that the seasonal variations can be different based on geography—winters are a more popular time for a charter bus rental in Florida than New York, but summers see a higher demand in New England than in Phoenix. Spring and summer tend to be busier times in most locations, as more buses are used for graduation, family reunion and weddings. Holidays also tend to involve more charter bus travel, so you’ll typically pay more if you schedule an excursion on or around Christmas, Easter, Thanksgiving, Labor Day or the 4th of July.

It’s not just the season, though, that can have an effect on the price of a charter bus rental. There’s generally a greater demand for coaches on weekends than during the work week, so you can usually expect to pay more if you have to travel Friday through Sunday than if your trip is scheduled for Monday through Thursday.

  • Where you’re going and how long you’ll be there—We have two different ways of billing you for the use of one of our charter buses—by how long you’ll actually need the bus; or by the total number of miles you’ll put on the bus. With the typical one day event, a bachelor party or a graduation trip; or a game or concert within an hour or two of your point of departure, we’ll customarily calculate the cost based on an hourly rate, with a minimum number of hours that you’ll be billed—usually five hours. If, conversely, your trip there and back is an all-day affair, you’ll most likely pay by the mile.

All trips involving an overnight stay anywhere are generally billed by the day. In addition, if your group is spending a night or more in a hotel, you’ll need to provide accommodations for your driver(s). Under government regulations, our drivers are not allowed to be on the road more than ten hours consecutively without a minimum of eight hours off. If you want to be on the road for more than ten hours in a row as you travel to your destination, you may need to hire an additional driver.

  • How many people are traveling with you?—No matter how large or small your group, we have the right vehicle to meet your needs. We take groups of 12 or fewer in one of our Executive Sprinter vans, or assemblages of up to 57 in our largest bus. Multiple coach rentals are always an option, too. To travel efficiently, though, you don’t want a lot of empty space, so it’s critical to choose a coach that has enough room for all your participants, personal belongings and mementoes of the trip, but that doesn’t mean you travel half-full.
  • Are there any special needs for your coach?—You’ll find most of the modern amenities—Wifi, smartphone hookups and DVD players—but there are many other options that can have an impact on the overall cost. Some of our coaches have on-board restroom facilities, and there are party buses that offer dance floors, fully functional bars and state-of-the-art sound systems.
  • Where will we pick you up?—Some geographic locations are better-suited to charter bus travel than others. For example, In some of the country’s metropolitan areas, which have relatively narrow roadways, many of our larger buses have a difficult time navigating the turns and twists. Accordingly, in those areas, you’ll have fewer charter bus operators, and not as many options. Furthermore, if there’s no charter bus provider in your city or town, you’ll have to bring on in from another location, and will incur what is known as a “deadhead” fee, the cost when a bus has to travel with no passengers aboard.
  • Are you going there and back?—It’s almost always more affordable to have the same departure and return point. If you do have to schedule a one-way excursion, you’ll likely have to pay the deadhead fee for the coach to return to its city of origin.
  • What other fees and costs will you incur?—If there are other expenses associated with your trip—parking, toll roads or other expenses—those will also be added to your final bill. Furthermore, it’s fairly standard, though by no means necessary, to tip your driver before or at the end of your trip. A customary tip is 10% of the total cost of the charter bus rental.

The Importance of Planning Ahead

What tends to hold true, regardless of locale, is that the earlier you book, the more options you’ll have. If you wait, you may have to select a bus that offers more than you need, and may incur unnecessary expense. In a study conducted by TripAdvisor, in 2016, researchers found that nearly six of every ten travelers said they began planning their trip one to three months before departing.

Some Examples of Estimated Costs for a Charter Bus Rental

To get an idea of how much your charter bus trip will cost, you can use the cost calculator found on the BusRental.com website. It’s important to understand that the website tool is an estimate. In fact, you’ll see a caveat at the end of the message, indicating that:

  • The projected prices are not 100% accurate and could change based on demand or availability
  • One-way trips may see a difference of more than 40%

Though the cost calculator can help you get a ballpark idea of your total cost, the best way to know exactly how much you’ll spend is to work directly with one of our experienced agents, who will know about any specials or other ways you can cut some costs.

Here are a few examples to give you an idea of the variables in charter bus pricing:

  • A three-day trip from Los Angeles, California to San Francisco, booked over a weekend (Friday-Sunday) in the middle of July:
    • 24 Passenger Mini-Van: $2,700 per coach
    • 28 Passenger Mini-Van: $3,000 per coach
    • 44 Passenger School Bus: $2,100 per vehicle
    • 49 Passenger Motor Coach: $3,450 per vehicle
    • 56 Passenger Motor Coach: $3,600 per vehicle
  • A one-day trip from Los Angeles, California to San Diego, booked in the middle of July
    • 24 Passenger Mini-Van: $1, 060 per coach
    • 28 Passenger Mini-Van: $1,090 per coach
    • 44 Passenger School Bus: $1,060 per vehicle
    • 49 Passenger Motor Coach: $1,350 per vehicle
    • 56 Passenger Motor Coach: $1,350 per vehicle
  • A one-day trip from Los Angeles, California to San Diego, booked in the middle of March
    • 24 Passenger Mini-Van: $1, 060 per coach
    • 28 Passenger Mini-Van: $1,090 per coach
    • 44 Passenger School Bus: $1,060 per vehicle
    • 49 Passenger Motor Coach: $1,350 per vehicle
    • 56 Passenger Motor Coach: $1,350 per vehicle
  • A one-day trip from New York City to Philadelphia, booked in the middle of June
    • 24 Passenger Mini-Van: $950 per coach
    • 28 Passenger Mini-Van: $990 per coach
    • 44 Passenger School Bus: $950 per vehicle
    • 49 Passenger Motor Coach: $1,190 per vehicle
    • 56 Passenger Motor Coach: $1,190 per vehicle
  • A two-day trip from New York City to Philadelphia, booked in the middle of June
    • 24 Passenger Mini-Van: $1,800 per coach
    • 28 Passenger Mini-Van: $2,000 per coach
    • 44 Passenger School Bus: $1,400 per vehicle
    • 49 Passenger Motor Coach: $2.300 per vehicle
    • 56 Passenger Motor Coach: $2,400 per vehicle

Ways to Effectively Manage the Cost of Your Charter Bus Rental

Though there are a wide range of variables that go into the pricing of a charter bus, you can take specific measures to help you get the best deal:

  • Be clear about where you want to go and how long you want to stay there to streamline to meet your budget.
  • Make your reservation as early as possible
  • Pay attention to when you are traveling
  • Carefully manage your passenger list
  • See if you can get free or reduced accommodations for drivers or reduced rates on parking from hotels or venues

Book Your Charter Bus from BusRental.com Today

BusRental.com, the largest charter bus network in the nation, has set the standard in the charter bus industry for more than three decades, providing quality coaches to more than 21,000 events each year. To learn more about the different coaches in our fleet or to get a free quote, call 1-888-502-3458 to talk to one of our experienced agents.

Check Out Our Price Match Guarantee!! If we can’t match your best quote from another vendor, your bus is free!!

 

 

 

How Much Does It Cost to Charter a Bus?